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| Description | When and how to contact OTRS. |
| Date | |
| Source | Vimeo: When and how to contact OTRS (view archived source) |
| Author | WikimediaFoundation |
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Download this video from Vimeo: https://vimeo.com/338753121 ScriptWhen and how to contact OTRS
IntroFADE IN Music plays
When you take a photo, make music or shoot a video, it’s yours, you own it. You also own the copyright. Which means you decide how it is used and who can use it and if it can be copied and shared (or remixed). Stock video of a DJ scratching on a turntable. INTERTITLE Creative Commons is a set of licenses that enable lawful collaboration to do things like copy… One old painting becomes three.
...share...
The three paintings all move offscreen.
...and remix. The painting becomes a moving abstract. INTERTITLE Creative Commons licenses are a way to give permission to everyone to freely reuse your creative works. Slideshow of a wide range of seemingly random high-quality images. INTERTITLE Correspondingly, Wikimedia Commons is a library of Creative Commons and other freely-licensed works like Photographs, Video, Audio, Texts, 3D, Animation and other media available for anyone to use for any purpose including on Wikimedia projects like Wikipedia. Wikimedia Commons hosts many Creative Commons licensed files. Like, millions and millions of files. If you are watching this video then you likely have media that you want to place on ‘Commons’ for use in Wikipedia or other projects.
Show screenshots of Wikimedia Commons. INTERTITLE The easiest way to get your files onto Wikimedia Commons is to register and log in to your Wikimedia account and follow the on-screen instructions for uploading your file. INTERTITLE BUT if you are not able to truthfully say: “I created the file myself, it hasn't been previously published, and I am the sole owner of its copyright”...
Show stock footage of bicycle crash, bridge collapsing, boat sinking and corresponding sound effects. INTERTITLE ...then you probably have media that you found somewhere on the internet or that someone else like a friend or an employer gave to you to upload to Wikimedia Commons. The volunteers who maintain Wikimedia Commons are strict about verifying that the uploaders of files actually have the rights to share the files that they do. INTERTITLE These volunteers who maintain ‘Commons’ need a text record of where media came from to verify that the copyright holder gave proper legal approval to license it for use on Wikimedia projects and anywhere else. INTERTITLE Avoiding licensing disasters is what OTRS is for. What is OTRS? INTERTITLE On Wikimedia, OTRS is a record-keeping system managed entirely by volunteers who use email to verify the licensing, copyright and permissions of various media that has been submitted by the public to be shared on Wikimedia projects. Montage of images that have been reviewed and confirmed via OTRS INTERTITLE All these media have had their permissions confirmed via OTRS. INTERTITLE Because OTRS is managed by volunteers, their time is limited Show clock ticking INTERTITLE so you should know when and how to contact OTRS.
media usedНе формат KATE ORANGE CC BY-SA 3.0 https://www.jamendo.com/track/1119476/ne-format DJ QBert at Rainbow Warehouse, Birmingham UK Chris Bates CC BY 3.0 https://vimeo.com/6579455 templeofhades Scratch Sample CC0 https://www.freesound.org/people/templeofhades/sounds/151822/ Vinyl Needle Skip.wav ZeSoundResearchInc. CC0 https://www.freesound.org/people/ZeSoundResearchInc./sounds/117512/ Ice cracking timbreknight CC0 https://www.freesound.org/people/timbreknight/sounds/342546/ Work indoor demolition:destruction impact cement:concrete, 1m perspective, falling remains of wall, Hammer, stereo XY.wav gaby7129 CC BY 3.0 https://www.freesound.org/people/gaby7129/sounds/238764/ government funded weed Black Ant CC BY 3.0 http://freemusicarchive.org/music/Black_Ant/Free_Beats_Sel_3/government_funded_weed Slow Motion Match Strike - Horizontal (Free to Use HD Stock Video Footage) Jeffrey Beach (Beachfront Productions) CC BY 3.0 https://archive.org/details/SlowMotionMatchStrikeHorizontal The St. Marks Shake Lawrence Grey CC BY 3.0 http://freemusicarchive.org/music/Lawrence_Grey/Bonus_Beat_Blast_2011/48_lawrence_grey-the_st_marks_shake MCC_Heart_Of_The_Mission_Master.mxf NASA Public Domain https://archive.org/details/Mission-Control-Houston_50-Years Bit by Bit Cullah CC BY-SA 4.0 http://freemusicarchive.org/music/MC_Cullah/Pack_-A-_Clones_Sweet/09_-_Bit_by_Bit
Scenario #1TITLE When and how to contact OTRS: Scenario #1
A PHOTOGRAPHER takes a photo with his phone, then starts typing on the phone. COMPUTER USER receives a message on her phone.
Can you put this photo on Wikimedia Commons for me?
Sure! But I need you to fill out this release form and send it to me with your photo. It declares that you have given permission to publish your photo under the CC by-SA 4.0 license. Here it is: INTERTITLE The Wikimedia OTRS release generator: tools.wmflabs.org/relgen/
PHOTOGRAPHER Ok! I’ll fill out the form and send you an email with the photo right away.
If you have received permission from the original author of a work, you can contact OTRS. You will need to forward the author’s permission statement and photo along with your email to OTRS, and carbon-copy (CC) the author or copyright holder.
media usedUh Hmmm... Sahy Uhns CC BY 3.0 http://freemusicarchive.org/music/Sahy_Uhns/Bonus_Beat_Blast_2011/64_sahy_uhns-uh_hmmm Virus (instrumental) (2014) KATE ORANGE CC BY-SA 3.0 https://www.jamendo.com/track/1114667/virus-instrumental Scenario #2TITLE When and how to contact OTRS: Scenario #2
Books on shelves. INTERTITLE You can contact OTRS if you are the copyright owner and you want to share your media on Wikimedia Commons but your file has been previously published without a free license on a medium you can't alter, like a newspaper magazine or book, thus creating the public appearance that your media is restricted. media usedWAT THE DILLY (2009) DUB TERMINATOR CC BY SA 3.0 https://www.jamendo.com/track/438356/wat-the-dilly
Scenario #3TITLE When and how to contact OTRS: Scenario #3
You can contact OTRS if you are the copyright owner and your file is being hosted on Commons without your permission.
VHS static INTERTITLE In such cases, files are usually flagged for immediate deletion. media used6,49 Black Ant CC BY 3.0 http://freemusicarchive.org/music/Black_Ant/Free_Beats_Sel_3/649_2 VHS Glitch - Video Clip ChickArt - Christopher Huppertz - Grafik-Design CC BY 4.0 https://gumroad.com/l/vhs_video_clip Marker Lines.WAV TubbsMedia CC0 https://freesound.org/people/TubbsMedia/sounds/377124/ Scenario #4TITLE When and how to contact OTRS: Scenario #4 INTERTITLE You can contact OTRS if you own your media, but it’s of such great quality that the volunteers who maintain Wikimedia Commons just can’t believe their own eyes. They can’t believe that you made it and therefore they flag it as a suspected copyright violation. SHOW amazing images from Wikimedia Commons INTERTITLE In such a case, you may want to contact OTRS to confirm that your file is indeed yours. media usedCRUZIN Benedek CC BY 3.0 http://freemusicarchive.org/music/Benedek/Bonus_Beat_Blast_2011/10_benedek-cruzin Blip-plock-pop onikage22 CC0 https://freesound.org/people/onikage22/sounds/240566/
Scenario #5TITLE When and how to contact OTRS: Scenario #5 COMPUTER USER has a portrait photo taken by a PROFESSIONAL PHOTOGRAPHER.
You can contact OTRS if you want to upload a picture of yourself that someone else created. You need permission from the photographer who created the picture or an invoice stating that you are the copyright holder of a work made for hire, because the copyright of a photo belongs to the person who created the picture, not the person in the photo. To share a picture of a person from an organization, Wikimedia Commons needs either permission from the photographer or a statement in writing from the organization that they acquired the copyright from the photographer. media usedLazy Sumday Sahy Uhns CC BY 3.0 http://freemusicarchive.org/music/Sahy_Uhns/Bonus_Beat_Blast_2011/63_sahy_uhns-lazy_sumday Nikon D800 sequence 5x.wav hmilleo CC0 https://freesound.org/people/hmilleo/sounds/404843/ Nikon D800 single shot a.wav Hmilleo CC0 https://freesound.org/people/hmilleo/sounds/404846/ Scenario #6TITLE When and how to contact OTRS: Scenario #6
CU Framed family photos on a table. INTERTITLE To share family photos on Wikimedia Commons, you need permission from the photographer who created the image. Sometimes you are the photographer which means that you are the copyright holder and you can share the images. But sometimes family photos are under copyright owned by someone else and you need permission from the creator of the original photograph because that photographer is the copyright holder. If you can get permission from the copyright holder then you can contact OTRS. CU more framed family photos INTERTITLE If you cannot obtain written permission to share such photos from the copyright holder or their heirs, then unfortunately you cannot share the image on Wikimedia Commons. CU Old black and white family photo (pre-1923) Sometimes family photographs are so old that they are in the public domain and are free from copyright. If your photo was created in the 19th century then it is in the public domain so you can share it without permission from anyone. If your photo is from the 20th century, then it may still be under copyright. To better understand if your media is in the public domain, follow this link: wikipedia.org/wiki/WP:PD
media usedSpasm (2015) SUEDEY CC BY 3.0 https://www.jamendo.com/track/1182292/spasm https://www.flickr.com/photos/140897960@N03/38832825962/
Scenario #7TITLE When and how to contact OTRS: Scenario #7
CU fingers typing ‘CTRL-C’ then ‘CTRL-P’ over and over. INTERTITLE If you regularly publish your work elsewhere and want to avoid the hassle of sending permission statements for every upload you make, you can contact OTRS and issue a blanket release, clearly identifying what the blanket release covers (e.g. "all the media uploaded by this user account"), and the license chosen. If you are releasing on behalf of an institution or company, make sure you demonstrate that you have the authority to release the media, and use a formal email address belonging to your organization.
Media usedMAD MUSIC (2009) DUB TERMINATOR CC BY-SA 3.0 https://www.jamendo.com/track/438350/mad-music
Scenario #8TITLE When and how to contact OTRS: Scenario #8 COMPUTER USER sees an image on his phone. INTERTITLE If you are not the copyright holder of a work and the work is not in the public domain or readily available under a Wikimedia Commons-compatible free license, you will need to contact the copyright holder and obtain permission for his or her work to be uploaded to Wikimedia Commons. Be sure to use email only. Screenshots of chat applications won't be accepted. COMPUTER USER messages PHOTOGRAPHER by typing on phone. COMPUTER USER (via SMS or email) Your photo is amazing! Can I upload your photo to Wikimedia Commons under a free license? The volunteers there will need to receive permission directly from you. PHOTOGRAPHER (via SMS or email) Yes, you have my permission. COMPUTER USER You need to choose a license. Which license would you like to use specifically?
I'd like my photo published under CC-BY-SA 4.0 and credited to me, including a link to my professional website. COMPUTER USER OK! INTERTITLE When you share your works on Wikimedia Commons, you are sharing them with the whole world to be able to view, read, copy, share and remix. SHOW DJ scratching from earlier INTERTITLE The copyright holder must choose a free license permitted on Wikimedia Commons, it’s not possible to restrict use of a file to Wikipedia or Wikimedia projects. Here are a few licenses that are often used on Wikimedia Commons: Screenshot and URL of compatible licenses for Commons. commons.wikimedia.org/wiki/Commons:Licensing INTERTITLE The default license used by Wikimedia Commons for this purpose is Creative Commons Attribution Share-Alike 4.0 (or CC-BY-SA 4.0 for short). Once the copyright holder replies with their selection of a free license, ask that person to forward their permission-granting to our volunteer team, at: permissions-commons@wikimedia.org
INTERTITLE This way, our volunteers will see that the rights holder has indeed released the media under a free license. Next Upload the file to Wikimedia Commons and place this exact text on the file description page in addition to the license chosen by the copyright holder: Show { { subst:OP } } center of screen
INTERTITLE YAY! The file is now in the Wikimedia repository, clearly marked as pending confirmation of its free-license status. SHOW fireworks. INTERTITLE For the next step, you need to contact OTRS and create your permission statement. media used2.12.05 elevator BOPD CC BY 3.0 https://freemusicarchive.org/music/BOPD/2005_Stayin_Alive_InstruMentals/21205_elevator Beachfront B-Roll: Record Player Time Lapse (Royalty Free Stock Footage) Beachfront B-Roll CC BY 3.0 http://www.beachfrontbroll.com/2012/03/3-clips-turn-tables.html cheer 01.wav Tim.kahn CC BY 3.0 https://freesound.org/people/tim.kahn/sounds/337000/ Calm The Fuck Down Broke For Free CC BY 3.0 https://freemusicarchive.org/music/Broke_For_Free/Slam_Funk/Broke_For_Free_-_Slam_Funk_-_02_Calm_The_Fuck_Down
Creating your permission statementTITLE When and how to contact OTRS: Creating your permission statement
In many scenarios when you contact OTRS, you will need to give the volunteers there a specific permission statement which clearly defines: 1.) The works that are being released. 2.) The licensing of the works that are being released 3.) Proof that the person who is releasing the works is (or is acting on behalf of) the copyright holder. To create your permission statement, follow this link:
SHOW https://tools.wmflabs.org/relgen/ INTERTITLE and then follow the workflow to create your release. You can also find a template release to copy and fill out here:
SHOW commons.wikimedia.org/wiki/COM:OTRS/CONSENT INTERTITLE: Which looks like this:
To: permissions-commons@wikimedia.org I hereby affirm that I choose one: [am name] or [represent copyright holder's name], the creator and/or sole owner of the exclusive copyright of choose one: [the media work][1] or [the work depicted in the media][2] or [both the work depicted and the media][3] as shown here: choose one: [web page of the content] or [in the attached images/text],[4] and have legal authority in my capacity to release the copyright of that work. I agree to publish the above-mentioned content under the following free license: Creative Commons Attribution-Share Alike 4.0 International.[5] I acknowledge that by doing so I grant anyone the right to use the work, even in a commercial product or otherwise, and to modify it according to their needs, provided that they abide by the terms of the license and any other applicable laws. I am aware that this agreement is not limited to Wikipedia or related sites. I am aware that the copyright holder always retains ownership of the copyright as well as the right to be attributed in accordance with the license chosen. Modifications others make to the work will not be claimed to have been made by the copyright holder. I acknowledge that I cannot withdraw this agreement, and that the content may or may not be kept permanently on a Wikimedia project. [Sender's name] [Sender's authority (if applicable. E.g. "Copyright holder", "Director", "Appointed representative of", etc.)] [Date]
Once your release is generated, you can copy-paste it to an email to send to: permissions-commons@wikimedia.org
About your email address: Because permissions submitted to OTRS must be verifiable, the message that you send should come from an email address that can be recognized as somehow associated with the content being released. For example: If you are releasing images shown on a website, your email address should be associated with the website or listed on the contact page of the website. For example: If you are releasing images on behalf of an organization, your e-mail address should be at an official address of the organization. For example: If you are releasing a work that is not available online, you may be asked to privately provide evidence of your identity to the OTRS volunteer who processes your statement. For example: If you are releasing a work for which you are acting on the copyright holder's behalf, you may be asked to provide proof of this authorization such as a forwarded email from the copyright holder designating you as his or her representative in this matter, which you would then send to OTRS and carbon-copy (CC) the rights holder as well.
media used
When not to contact OTRSTITLE When not to contact OTRS:
You don’t need to contact OTRS if you publish your media on any of the following: Blogspot, Flickr, YouTube, Wordpress or Vimeo. Each of those sites has ways of publishing under appropriate Creative Commons licenses that are compatible with Wikimedia Commons, as do many other sites. Assuming all rights are in order, your media can be published on any of those sites by specifying an appropriate free license (which is not the default), and then migrated to Wikimedia Commons legally, without involving OTRS.
media usedSkibidubap (2015) POTTA LA MOTTA CC BY-SA 3.0 https://www.jamendo.com/track/1188837/skibidubap
OutroINTERTITLE This concludes this tutorial on how to submit media to Wikimedia Commons using OTRS. CREDITS:
The content contained in this video is available under the Creative Commons Attribution- ShareAlike License v 4.0 (https://creativecommons.org/licenses/by-sa/4.0/) unless otherwise stated. The work is attributable to: Victor Grigas, Wikimedia Foundation. Video by Victor Grigas, www.victorgrigas.com Actors: Penelope Rivas and Anthony Puah The Wikimedia Commons logo is by the authors at https://wikimediafoundation.org/wiki/Wikimedia_trademarks, CC BY-SA 3.0 The Wikimedia Foundation trademarks are usually registered trademarks or pending registration of the Wikimedia Foundation. For more information, please see our Trademark Policy at https://wikimediafoundation.org/wiki/Trademark_policy or contact trademarks@wikimedia.org
Не формат KATE ORANGE CC BY-SA 3.0 https://www.jamendo.com/track/1119476/ne-format DJ QBert at Rainbow Warehouse, Birmingham UK Chris Bates CC BY 3.0 https://vimeo.com/6579455 templeofhades Scratch Sample CC0 https://www.freesound.org/people/templeofhades/sounds/151822/ Cc.logo.circle.svg Creative Commons, fixed by Quibik Public Domain File:Cc.logo.circle.svg Chicago sunrise 1.jpg Daniel Schwen CC BY-SA 4.0 File:Chicago_sunrise_1.jpg Vinyl Needle Skip.wav ZeSoundResearchInc. CC0 https://www.freesound.org/people/ZeSoundResearchInc./sounds/117512/ Monty python foot.png Derivative work of Bronzino's Venus, Cupid, Folly and Time, authored by User:Husky Public Domain File:Monty_python_foot.png Ice cracking timbreknight CC0 https://www.freesound.org/people/timbreknight/sounds/342546/ Work indoor demolition:destruction impact cement:concrete, 1m perspective, falling remains of wall, Hammer, stereo XY.wav gaby7129 CC BY 3.0 https://www.freesound.org/people/gaby7129/sounds/238764/ government funded weed Black Ant CC BY 3.0 http://freemusicarchive.org/music/Black_Ant/Free_Beats_Sel_3/government_funded_weed Da Vinci Vitruve Luc Viatour.jpg Leonardo Da Vinci, Luc Viatour / https://Lucnix.be Public Domain File:Da_Vinci_Vitruve_Luc_Viatour.jpg Shimano Hyperglide cassette 8-speed CS-HG51 11-32.jpg Petar Milošević CC BY-SA 4.0 File:Shimano_Hyperglide_cassette_8-speed_CS-HG51_11-32.jpg Микрокристаллы аскорбиновой кислоты.jpg Anatoly Mikhaltsov CC BY-SA 4.0 File:Микрокристаллы_аскорбиновой_кислоты.jpg Commons-logo-en.svg Wikimedia Foundation CC BY-SA 3.0 File:Commons-logo-en.svg Julia set (highres 01).jpg Solkoll Public Domain File:Julia_set_(highres_01).jpg Vanadium etched.jpg Alchemist-hp (www.pse-mendelejew.de) Free Art License File:Vanadium_etched.jpg Rifling of a cannon (M75; 90mm; y.1891; Austro-Hungarian; exposed in Ljubljana, Slovenia).jpg Petar Milošević CC By-SA 4.0 File:Rifling_of_a_cannon_(M75;_90mm;_y.1891;_Austro-Hungarian;_exposed_in_Ljubljana,_Slovenia).jpg 12in-Vinyl-LP-Record-Angle.jpg Evan-Amos Public Domain File:12in-Vinyl-LP-Record-Angle.jpg Brooklyn_Museum_73.178_Bwoom_Mask.jpg Brooklyn Museum CC BY 3.0 File:Brooklyn_Museum_73.178_Bwoom_Mask.jpg Wright of Derby, The Orrery.jpg Joseph Wright of Derby, europeana.eu Public Domain File:Wright_of_Derby,_The_Orrery.jpg 2017.06.17.-16-Reinheimer_Teich-Reinheim--Sumpf-Storchschnabel.jpg Andreas Eichler CC BY-SA 4.0 File:2017.06.17.-16-Reinheimer_Teich-Reinheim--Sumpf-Storchschnabel.jpg A Trip Down Market Street (High Res).webm Miles Brothers Public Domain https://commons.wikimedia.org/wiki/File:A_Trip_Down_Market_Street_(High_Res).webm Slow Motion Match Strike - Horizontal (Free to Use HD Stock Video Footage) Jeffrey Beach (Beachfront Productions) CC BY 3.0 https://archive.org/details/SlowMotionMatchStrikeHorizontal Photoelasticity - Clear CD case centre.jpg © User:Colin / Wikimedia Commons / CC BY-SA-4.0 CC BY-SA 4.0 File:Photoelasticity_-_Clear_CD_case_centre.jpg Mother Nature, Summer (Unsplash).jpg Autumn Goodman / auttgood CC0 File:Mother_Nature,_Summer_(Unsplash).jpg Making_handwoven_DHAKA_fabric_in_Nepal_•_ढाका.webm Oxlaey CC BY-SA 3.0 https://commons.wikimedia.org/wiki/File:Making_handwoven_DHAKA_fabric_in_Nepal_•_ढाका.webm Mouse pointer or cursor.png Mikael Häggström CC0 File:Mouse_pointer_or_cursor.png Baby Laugh.ogg reinsamba CC BY 3.0 https://commons.wikimedia.org/wiki/File:Baby_Laugh.ogg Computer mouse right click.ogg Darklanlan CC0 https://commons.wikimedia.org/wiki/File:Computer_mouse_right_click.ogg Folio from a Koran (8th-9th century).jpg Author unknown in Abbasid dynasty Public Domain File:Folio_from_a_Koran_(8th-9th_century).jpg Title page William Shakespeare’s First Folio 1623.jpg Beinecke Rare Book & Manuscript Library, Yale University Public Domain File:Title_page_William_Shakespeare's_First_Folio_1623.jpg Scan the World - 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| Date/Time | Thumbnail | Dimensions | User | Comment | |
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| current | 05:01, 30 May 2019 | 19 min 56 s, 3,840 × 2,160 (1.19 GB) | VGrigas (WMF) (talk | contribs) | Imported media from https://vimeo.com/338753121 |
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| VP9 2160P | 9.76 Mbps | Download file | Completed 09:32, 30 May 2019 | 4 h 31 min 0 s |
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